Pen and paper-based visitors books are still in use to keep a record of the visitors. But today they are no longer the most efficient and effective ways to welcome visitors and keep track of them. Today, an online visitor manager has taken over that role to help security guards keep a sharp eye on the movements of the visitors on both residential and commercial high-rise buildings.

It is an extensive solution that’s making the visitor check-in process hassle-free, and the private guard services at gated communities are using it to add another level of security. The reason why you need an online visitor manager or a private security services company like Plaza Protection that provides it is explained below.

Enhance Your First Impression

To leave a long-lasting impression on your visitors of being tech-savvy, there’s no better way than to begin with having your security guards equipped with an online visitor manager instead of visitor books. The technology we at Plaza Protection utilize is easy to use and can be installed on every guard’s smartphones or tablets. 

Since an online visitor manager is all about controlling visitors, it’s capable of accurately and quickly capturing details, photos, signatures, and if required, even the details of the vehicles. Seeing security guards able to do that instantly, it will leave everyone impressed.

Maintain Digital Visitor Logs

Maintaining a visitor log is a tough task only if you’re still stuck doing it the traditional way. You don’t even need to invest in an online visitor manager for your commercial or residential high-rise building. You need to look for a private security services company that is tech-savvy. 

Their security guards equipped with an online visitor manager will accurately, automatically, chronologically, and securely store all the digital visitor logs on the cloud. And that will be effective on so many levels. For instance, being able to retain a legible and accurate record of data for a long time.

Protect Visitor Privacy & Data

Today, the physical visitor logs are neither convenient nor secure. Reason being, they are prone to theft, can get lost, and there’s no way one can ensure visitor privacy and data confidentiality. 

An online visitor manager, on the other hand, is not only the most affordable way that private security services companies like Plaza Protection are equipping their security guards with, but also is a lot safer than the traditional method. The data register can’t be duplicated or compromised, which ensures the privacy and data confidentiality that every visitor deserves. 

Help Enhance Overall Security

Security guards have a huge responsibility on their shoulders to ensure the safety of everyone in the building. One of their main jobs being first in the line of defense is also to ensure as well as help every visitor check-in. 

Equipping your security guards with an online visitor manager can not only make their job easier but also let them keep track of every visitor entering or exiting the premises. And together, they can effectively eliminate security breaches right at the doorstep, enhancing overall security.

Efficient Evacuation In Emergency

An online visitor manager isn’t just about registering visitors and tracking them inside a building. It’s a powerful feature that often private security services companies like Plaza Protection also use to handle emergencies. 

While evacuating the building, the same data can be viewed in real-time to track down every visitor on the premises. This can play a vital role in saving their lives as well as verifying the identity of casualties if any. 


An online visitor manager is a system capable of enhancing the visitor experience by allowing the security guards to quickly and accurately process them. It’s capable of enhancing the security of every commercial and residential high-rise building while protecting the privacy and data of the visitors. In times of an emergency, the same system can provide data to ensure every visitor’s safety. What more can you ask for?


Hire Dedicated Security Guard Services Today:

Plaza Protection provides 24/7 security guard services in San Jose with a team of highly trained guards who are licensed, insured, and uniformed to patrol actively and report efficiently.

If you are looking for a dedicated security guard company in the San Francisco Bay Area with trained and experienced security guards, hire Plaza Protection. We are the leading security guard services provider dedicated to delivering services customized to your needs. To know more, visit us at or contact us today.